Privacy Policy

Effective date: April 27, 2026 · Helix Group LLC

1. Introduction

Helix Group LLC ("Company", "we", "us", or "our") operates Invoice Auditor. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service. Please read this policy carefully.

2. Information We Collect

We collect the following types of information:

Account Information

Name, email address, and password when you register for an account.

QuickBooks Data

Invoice data, customer information, payment records, and financial data accessed through the QuickBooks API with your authorization.

Email Data

Email subjects, senders, and body content from Gmail and/or Outlook accounts you connect, used solely for matching against invoice records.

Usage Data

Information about how you interact with the service, including log data, IP addresses, and browser type.

3. How We Use Your Information

We use the information we collect to:

Provide, operate, and maintain the Invoice Auditor service
Match email data against QuickBooks invoices to identify discrepancies
Generate AI-powered audit reports and risk assessments
Send you account-related notifications and updates
Respond to your support requests
Improve the accuracy and performance of our AI models
Comply with legal obligations

4. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following limited circumstances:

Service Providers: We use OpenAI to power AI extraction and analysis features. Data sent to OpenAI is subject to their privacy policy and data processing terms.
Legal Requirements: We may disclose your information if required by law or in response to valid legal process.
Business Transfers: In the event of a merger or acquisition, your information may be transferred as part of that transaction.

5. Third-Party Services

Invoice Auditor integrates with the following third-party services. Your use of these integrations is also subject to their privacy policies:

Intuit QuickBooks: privacy.intuit.com
Google Gmail: policies.google.com/privacy
Microsoft Outlook: privacy.microsoft.com
OpenAI: openai.com/privacy

6. Data Security

We implement industry-standard security measures to protect your information, including encryption in transit and at rest, secure database storage, and access controls. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain your data for as long as your account is active or as needed to provide the service. You may request deletion of your account and associated data at any time by contacting us. Upon account deletion, we will delete your data within 30 days, except where retention is required by law.

8. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

Right to access the personal information we hold about you
Right to correct inaccurate or incomplete information
Right to delete your personal information
Right to restrict or object to processing of your information
Right to data portability

To exercise these rights, please contact us at the address below.

9. Children's Privacy

Invoice Auditor is not directed to children under the age of 13. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by email or through the service. Your continued use of Invoice Auditor after changes take effect constitutes your acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Helix Group LLC

Email: privacy@invoiceauditor.app